Town Council Minutes October 19th, 2011
TOWN OF YACOLT, WASHINGTON
TOWN COUNCIL MEETING MINUTES
DATE October 17, 2011
CALL TO ORDER
PLEDGE OF ALIEGANCE
ROLL CALL ATTENDANCE
PRESENT: Mayor, James Weldon
Councilmember(s): Skip Benge, Karen Holyk, Dave Hancock, Jimmy Robertson
ABSENT: Dave Ayers
STAFF: Cindy Marbut: Town Clerk
Pete Roberts: Public Works Supervisor
MINUTES OF THE PREVIOUS MEETING October 4, 2011
MOTION: Councilmember: Holyk
SECOND: Hancock
ABSENT: Ayers
Vote: 4-0
No: 0
*Motion Passed.
LATE CHANGES TO THE AGENDA
Mayor Weldon added NC Cheerleaders Fund raiser as item C., Jimmy Robertson added paying the bills as item D. under New Business
MOTION: No Motion was made on the acceptance of items added.
SECOND:
VOTE:
No: 0
ABSENT: Dave Ayers
CITIZEN COMMUNICATION
None
OLD BUSINESS
A. Linderman Project New Site Plan Ken Mc Graw
Bill Hefflin stood in for Ken MC Graw; there was discussion on the change of the site plan to allow a variance of 5 feet, to accommodate the septic system. Pete informed the council of the need for the change. Council member Holyk asked if the variance fee had been paid, clerk explained the blanket agreement for the building permit and it being a hardship, there was further discussion with Council member Robertson on the variance fee.
MOTION: Jimmy Robertson to accept variance and waive the fee
SECOND: Holyk
VOTE: 4-0
No: 0
ABSENT Ayers
*Motion Passed.
B. Battle Ground School District Impact Fee Discussion
Council Member Robertson expressed the desire to charge the full amount requested by the school district for new housing, Council member Holyk stated she had issues with the fee, Council member Hancock stated the town has not been paying its fair share, Council member Benge was not for the raising of the fees. Janice Pearson spoke to Council members Hancock, Holyk and Robertson discussed a fee split of the difference in the $ 5000.00 being requested in the amount of $2500.00.
MOTION: Hancock to approve the impact fee of $2500.00 in an ordinance to be brought back to the Council at the November 7th meeting
SECOND: Robertson
NO: Benge, Holyk
Tie: Mayor to break tie, Council member Holyk stated Mayor could not break a tie of financial matters
MOTION: Robertson to table until November 7th meeting when an ordinance could be brought back and council member Ayers has returned.
SECOND: Hancock
VOTE: 4-0
NO: 0
ABSENT: Dave Ayers
*MOTION PASSED.
NEW BUSINESS:
A. Liquor License Renewal Yacolt Trading Post
MOTION: Robertson
SECOND: Hancock
VOTE: 4-0
NO: 0
ABSENT: Dave Ayers
*Motion Passed.
B. CD Charges - Council Discussion
Council Member Holyk asked the Mayor if there was any ordinance allowing the charge of $1.00 for CD’s. Mayor asked Clerk, response was it was implied in the minutes for approval of recording minutes but no resolution or ordinance had been brought before the council. Council member Robertson stated that the council sets the fees, Janice Pearson spoke to the council on transparency of public records and that the council was trying to stop the flow of public information. Pete Roberts suggested that citizens bring blank CD’s to have information downloaded.
MOTION: Robertson to bring a Resolution to the council for the $1.00 charge of CD”S at the November 7th meeting for approval
SECOND: Hancock
VOTE: 4-0
NO: 0
ABSENT: Dave Ayers
* Motion Passed
C. Fund Raiser NC Cheerleaders
A request came before the council to sponsor NC Cheerleaders in a poinsettia sale, there was discussion if these funds were available in the budget, clerk answered yes, there was discussion on the amount of the sponsorship, council agreed on 5 one of each color.
MOTION: Robertson to purchase 5 poinsettias in the amount of $50.00
SECOND: Holyk
VOTE: 4-0
NO: 0
ABSENT: Dave Ayers
D. Paying of the Bills -Jimmy Robertson Discussion
Council member Robertson requested more time to review the bills during the approval process, Mayor indicated that the Council did not trust the finance committee, Council member Holyk stated she had contacted the State Auditor and it was up to the Council to approve the bills and the finance committee was just verifying the invoices matched the checks. Jeff Carothers stated if the finance committee was doing their job why would there be a need for more time, when this process would take place, Robertson replied at the end of the meeting as it always is.
MOTION: Robertson to have clerk pass over the bills for review and then each member could review and pass back to the clerk.
SECOND: Holyk
VOTE: 4-0
NO: 0
ABSENT: Dave Ayers
*Motion Passed
Mayors Comments
Mayor read a prepared statement
Public Works Report
Pete explained the no parking signs would be posted by the school on the right away on poles on Thursday, storm water upgrades will be complete in 2 weeks, and County came out and marked the speed bumps and sidewalks.
Treasurers Report
Town received the money that had been overpaid prior to the clerk being in position in amount of 27,600.00 from Colf construction as part of the Town Park Project. Clerk attended a Federal Grant class and informed the Council that Rod Orlando who writes our grants will be retiring and we will have to write our own. There was valuable information to assist from the class.
WARRANTS
*Current Expenses: $ 2,026.51
*City Streets: $3116.14
*Cemetery $ 469.88
*Storm water: 1584.06
*Parks/001 $
Warrants presented in the amount of 7196.59
MOTION: Hancock to pay the bills
SECOND: Robertson
VOTE: 4 - 0
NO: None
ABSENT: Dave Ayers
Motion unanimously passed.
ADJOURN 7:56 pm.
__________________________________ _____________________________ Town Clerk Mayor
Minutes approved on _________________
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